Terms and Conditions for Nakoda Traders Private Limited
Last Updated: October 16, 2025
1. Introduction and Acceptance of Terms Welcome to Nakoda Traders Private Limited (“Company,” “We,” “Us,” “Our”). These Terms and Conditions (“Terms”) govern the provision of our logistics, warehousing, distribution, and Clearing & Forwarding (C&F) services (collectively, “Services”) to you, our client (“Client,” “You”). By engaging our Services, you agree to be bound by these Terms in their entirety. These Terms, along with any specific Service Level Agreement (SLA) or written contract, constitute the entire agreement between the Company and the Client.
2. Definitions
“Services”: Refers to all supply chain management solutions provided by us, including but not limited to warehousing, inventory management, transportation, last-mile distribution, and C&F services as detailed in a specific service agreement.
“Goods”: Refers to the Fast-Moving Consumer Goods (FMCG) or other products tendered to us by the Client for the purpose of availing our Services.
“Facility”: Refers to any warehouse or storage location owned, leased, or operated by Nakoda Traders Private Limited.
3. Scope of Services We agree to provide Services as mutually agreed upon in a formal proposal or contract. Our core services include:
Warehousing: Secure storage of Goods in our modern facilities, which may include temperature-controlled environments and advanced security. We will exercise reasonable care in the handling and storage of all Goods.
Logistics & Distribution: Management of the transportation and delivery of Goods from the point of origin to designated retailers, wholesalers, or distribution centers using our owned fleet and/or trusted third-party logistics partners.
Clearing & Forwarding (C&F): Acting as a C&F agent to manage the seamless flow of Goods, including handling documentation, statutory compliance, and coordination between manufacturing units and the distribution network.
4. Client Obligations and Warranties The Client shall:
Provide accurate, complete, and timely information regarding the nature, weight, condition, and quantity of the Goods.
Ensure that all Goods are properly and sufficiently packed, marked, and labeled to withstand the ordinary risks of handling, storage, and transport.
Warrant that they are the legal owner of the Goods or have the legal authority to engage our Services for the Goods.
Comply with all applicable laws and regulations regarding their Goods, including those related to safety, labeling, and transportation.
Provide all necessary documentation required for C&F and transportation services without delay.
5. Fees, Invoicing, and Payment
Fees for Services shall be as per the rates mutually agreed upon in the service contract or rate card provided to the Client.
Invoices will be issued on a monthly basis or as otherwise specified in the contract.
All payments are due within thirty (30) days of the invoice date unless otherwise agreed in writing.
Late payments may be subject to interest at a rate of 1.5% per month on the outstanding amount. We reserve the right to suspend Services for any overdue accounts.
6. Warehousing and Inventory
We will maintain accurate records of all Goods stored in our Facilities. The Client will have access to inventory reports as specified in the SLA.
While we employ advanced security systems, our liability for loss or damage to Goods in our warehouse is limited as described in Section 8.
The Client is responsible for maintaining appropriate insurance coverage for their Goods stored in our Facilities.
7. Transportation and Delivery
We shall arrange for the transportation of Goods with due care and diligence.
Delivery timelines provided are estimates and not guaranteed, unless explicitly stated as a “guaranteed service” in the SLA. We are not liable for delays caused by factors beyond our reasonable control (See Section 10: Force Majeure).
Proof of Delivery (POD) will be provided upon successful delivery of Goods. Any discrepancies or claims for damage during transit must be reported to us within 48 hours of delivery.
8. Limitation of Liability and Insurance
The liability of Nakoda Traders Private Limited for any loss, damage, or destruction of Goods, from any cause whatsoever, shall be limited to the lower of: (a) the actual cost value of the lost or damaged Goods, or (b) a sum mutually agreed upon per consignment as specified in the SLA.
We shall not be liable for any indirect, incidental, or consequential damages, including loss of profit or loss of market, regardless of whether we had knowledge that such damages might be incurred.
The Client is strongly advised to secure and maintain an “all-risk” insurance policy for their Goods to cover their full value during storage and transit. We can provide details of our carrier liability insurance upon request.
9. Confidentiality Both parties agree to keep confidential all non-public information obtained about the other’s business, including but not limited to pricing, client lists, operational methods, and product details. This obligation will survive the termination of our business relationship.
10. Force Majeure Neither party shall be held liable for any failure or delay in performing its obligations under this agreement if such failure or delay is caused by events beyond its reasonable control, including but not limited to Acts of God, war, civil unrest, strikes, government actions, pandemics, floods, or severe disruptions to transportation networks.
11. Term and Termination
This agreement shall commence on the date of engagement and continue until terminated by either party.
Either party may terminate the service agreement by providing sixty (60) days’ written notice to the other.
We may terminate the agreement with immediate effect if the Client breaches any material term of this agreement, including failure to make timely payments.
12. Governing Law and Jurisdiction This agreement and any disputes arising from it shall be governed by the laws of India. The courts in Kota, Rajasthan, shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement.
13. Contact Information For any questions or notices related to these Terms and Conditions, please contact us at: Nakoda Traders Private Limited Plot 15 opposite airport, Vigyan Nagar, Kota, Rajasthan PIN-324005
contact@nakodatrader.com
+91 7691022226